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Tuesday, October 30, 2018

Planning a Fundraising Event? Boost Donations With These Tips

Fundraising events take a lot of work, time, and expense. But the reward when you raise sufficient money for your cause is generally worth all the trouble. As you plan your next fundraising event at Oasis Golf Club & Conference Center, ask us how we can help you meet your wedding's financial goals. Here are a few tips.


Make Giving Interactive

Put your donors in a good mood and give them a fun time. The result? They're more likely to feel generous in return. Giving opportunities should ideally come with an element of fun, a surprise, or an interactive activity for the donor.

Use creative games, such as having guests pay to enter an escape room and then solve puzzles to exit the room. Raffles always work nicely, but you can add a fun twist like using a heads or tails raffle that eliminates participants half at a time until one is left. Or, offer a signature drink or dessert that people will enjoy purchasing and eating.

The point of any of these newer, games-based methods is to liven up things and give the participants a chance to have some fun for their donations.


Provide Many Fundraising Opportunities

Sellers working directly with the public can tell you that having items for sale at all different price points is a good idea. A larger variety of sizes, styles, and price tags helps you appeal to a wider variety of donors.

Also, provide different types of giving. Giving options throughout the event could range from a door prize raffle to direct charitable donations, merchandise purchases, or auctions.

Create a few different games to participate in - with various suggested donations or value levels perhaps. Let people choose their methods of giving and receiving.


Engage With Donors

Make your guests feel welcomed and appreciated before, during, and after the event. Reach out to everyone with an email, text, or phone call before the event. Establishing a connection with repeat and more generous donors in advance is particularly important. They are your best source, and they can help spread the word about your event too.

But don't ignore new or smaller donors as well. Try to greet everyone over the course of the event, even if you have just a quick conversation. Ask if you can send text messages, and then send a quick message during the event itself to acknowledge their presence and assistance. Follow up with a call or email to all donors in the week following the event.


Time Your Event Well

People tend to feel more charitable at certain times of the year, which you can take advantage of. Timing an event in the holiday season towards the end of the year can help open some wallets. The holiday giving time fills up quickly, so try to schedule your event at Oasis Golf Club & Conference Center earlier in the season to avoid donors who may be experiencing charity fatigue.

You could also time the event to take advantage of other factors, like opting for an outdoor gala during the comfortable evenings of late spring or tying a military charity event to a national holiday.


Make the Cause Live

If you want people to give from the heart, you need to reach their heart first.

You have many ways to do this during various parts of your event. Videos work well because donors can see and hear the recipients themselves. Have charity participants or recipients speak to the guests personally or as a group. Theme your event around the main activity of your cause. Or have recipients personally create a thank you gift for donors.

Anything that makes recipients come alive in donors' minds will help guests want to help.

No matter what type of fundraising event you plan, the Oasis Golf Club & Conference Center can help. We have indoor and outdoor facilities of varying sizes as well as an experienced event preparation staff. Visit today for a tour to start creating the best evening for your donors. 

Wednesday, September 26, 2018

How to Plan Your Companys Golf Outing Event

A company-wide golf tournament is an exciting outdoors opportunity that gives your employees the chance to relax and enjoy some friendly competition - not to mention this can also help to foster crucial team-building skills. If orchestrating this corporate event is part of your job duties, look at what you need to know before planning a successful golf outing.

Secure a Venue

A golf tournament is unlike any other company outing. While you can hold a corporate dinner in any number of venues, a golf event requires you to include one very specific detail - a great golf course. Oasis Golf Club is home to a private Arnold Palmer-designed championship course. It boasts 18 challenging holes with five sets of tees to choose from.  Oasis also offers over 20,000 square feet of flexible banquet space to hold your lunch, dinner, awards banquet, networking and cocktails before or after your round of golf.

Beyond choosing a top-notch golf course, you also need a venue that has an indoor or outdoor banquet type of space. Even though golf is the main event, a buffet lunch or light dinner is definitely in order after the tournament ends and for non-golfing guests. Make sure your venue can accommodate the type of meal you want to serve and the amount of people that will attend.

Designate Tasks

One person planning an entire event of this magnitude doesn't make sense. Strive for maximum efficiency and designate tasks to committees or individual employees who volunteer to help.

Avoid enlisting employees or mandating that they need to pitch in. This only breeds contempt. The goal is to encourage employees to invest in the event. Along with helping you out, asking for volunteers allows company members who don't understand golf to have a stake in the event.

Invite volunteers to take over outing planning aspects that fit their skills and interests. Schedule weekly meetings, start an email chain, or have a group text that keeps everyone informed of the progress.

Choose a Menu

Again, you need to feed your employees and all guests. Given that golf is the primary activity for this type of corporate event, you don't necessarily need to schedule a formal sit-down meal. In this type of situation, a buffet will do.

You have a few different directions you could go if a buffet will take place at your event. If you schedule your golf tournament for a warm day, keep the outdoor idea going with a picnic-style lunch, brunch, or dinner. Menu picks may include traditional picnic fare, such as fried chicken or a sandwich bar, as well as various salads and finger foods.

If you choose to move the dining portion of the golf outing indoors, you may want to consider serving a more substantial menu. Think menu options such as grilled chicken, fish, sliced steak, or pasta.

Decide on the Details

Organizing a golf tournament for your company's employees requires you to account for varying skill levels. Creating skill-based groups can help to close gaps and alleviate issues that may lead to unfair game play.

Tee time choice will depend on the number of players or groups. Smaller-sized outings may want to use consecutive tee times, where one group goes out right after another. If your company has a larger attendance list, a shotgun start allows groups to start from different tees simultaneously. This can reduce the overall time of the tournament.

Plan a Ceremony

Turning your company's golf outing into a friendly competition means that the tournament will have a winner. Along with playing for a top spot, you can also set up mini contests - such as a longest drive contest.

Celebrate the accomplishments of the employees with an awards ceremony. Design and purchase trophies or plaques to hand out to the winners. The ceremony also provides the perfect opportunity for the company's leader to give a morale-boosting speech or thank the employees for their hard work and dedication.

Do you need a standout venue for your next company-wide golf outing? Contact Oasis Golf Club & Conference Center for more information.

Friday, August 24, 2018

6 Tips to Keep Your Wedding Day on Time and Stress-Free

A bride enjoying her wedding at the golf clubYour wedding should be a fun and special day for you, your partner, and your guests. Staying on time is one key to ensuring that it meets or exceeds everyone's expectations. But wedding day can be a chaotic time even for the most prepared couple. So how can you help ensure that yours stays on schedule and is enjoyable? Here are six tips for any bride and groom.

1. Limit the People Involved

You may love the idea of having all your friends, family, and relatives involved in your big day, but this risks adding stress and disorganization. The more people you have in your bridal party, the more you risk that people won't be in the right place at the right time and ready to go. You'll also have to get more bridesmaids cycled through hair and makeup.

Avoid this by keeping the bridal party limited. And designate only a few specific family members or friends as helpers allowed in the prep areas. 

2. Delegate Everything You Can

The best way for a bride and groom to enjoy their prep time and keep the wedding running smoothly is to be out of the way on the big day. Delegate as much as you can to trusted friends and family, including decorations, flower setup, and guest assistance.

If you've been working with vendors closely, trust them to carry out your wishes without you micromanaging things. The more flexible you are, the easier it will be to let go of the minutiae and keep things on track. 

3. Create a Wedding Timeline

Take the time to write down a timeline for the wedding day (or weekend, if necessary) and distribute it generously. Assess how much time is realistically needed for each step - including bridal and bridesmaid prep time, photographs before and after the ceremony, the ceremony itself, dinner service, and transportation between sites. Then add extra time to each step just in case.

Print out the timeline, email it, and hand it out again on the big day. 

4. Involve the Vendors

Your vendors are professionals with experience handling many, many weddings. Use their expertise when planning your timeline. Talk to each vendor about the most appropriate time for them to arrive and do their part.

Pay particular attention to the time needs of the photographer. If you have a large family, little kids in the wedding party, or specific photos you want, schedule extra time for each segment of the day's pictures. 

5. Practice Ahead of Time

Do a test run of as many parts of the wedding as possible so you can more accurately schedule things. Meet with your hair and makeup vendors to practice once or twice before the big day. Try on your complete outfit with a designated assistant in preparation to do it again on your wedding day.

Have a proper rehearsal with the full bridal party, and then go over the actual ceremony with your officiant separately. Drive the distances between venues at the correct hour to account for traffic. 

6. Leave Wiggle Room

While you can try to keep everything in order on your wedding day, remember that you can't control everything. Leave extra space in the wedding timeline so you can have fun and do some spontaneous things. By scheduling fewer items on the big day, you'll have room to fall a little behind or to savor the moment with your bridal party and partner. 

For more help arranging the perfect timeline for your specific event, talk with the wedding experts at Oasis Golf Club & Conference Center today. We can assist you in creating the wedding day of your dreams with less stress. 

Friday, July 13, 2018

5 Steps for an Efficient and Enjoyable Wedding Rehearsal

The wedding rehearsal is an underappreciated - but key - part of creating a beautiful and organized wedding. The rehearsal is often squeezed in between other events, such as the arrival of out-of-town guests, parties for the bride and groom, or sharing meals. But if you give it some forethought and attention, your rehearsal can be enjoyable and still get a lot of important things accomplished.

Here are five tips for a great rehearsal.

1. Do the Rehearsal Early

Most rehearsals end up being the night before the wedding or even the day of the big event. But if your friends and family are partying and imbibing, they aren't going to be in the zone for a serious rehearsal. The best way to avoid this problem is to hold the rehearsal earlier on the day or week prior to the wedding. If you do have to rehearse close to the wedding time, let people know you'll buy them a round after the rehearsal is done. 

2. Decide Some Things Before

One of the fastest ways to bog down a rehearsal is to have made no decisions ahead of time. Wedding party members are likely to lose interest quickly if you spend excess time debating things and trying different ideas. Instead, work out as much of the logistics as possible between the bride, groom, officiant, and selected bridal party members in advance. This includes such things as:

  • Who walks in pairs
  • The order of the pairs
  • Where groomsmen will start
  • Where the party will emerge from
  • Where everyone will stand
  • If there is a reception line
  • What readings or prayers will be included

In addition to saving time and making the rehearsal efficient, making decisions in advance also helps keep out unwanted suggestions and conflicts with family members. 

3. Hit the Highlights

You don't need to spend time reading through the entire ceremony during a rehearsal. Create a highlight list ahead of time to give to the entire wedding party. This one-page sheet should include the order of events from beginning to end, including a time line.

Your highlight list may include some key points of the officiant's sermon or blessing so everyone knows what to expect. It should list who does what portions and where people will stand. Use this as a checklist to reinforce what people should do as you practice the ceremony together. And it's a handy guide to help them be on time and in order for the big day. 

4. Get a Coordinator

If you have a wedding coordinator, this is where they will shine. After all, they've done this many times before. If you have no coordinator, ask a friend to serve as the wedding party coordinator on the big day. This person should be assertive and willing to tell people what to do. He or she will make your ceremony look polished and make you look great. 

If using a friend as a coordinator, have them time the procession and make note of where each person should be. They will give cues to each bridesmaid, couple, or child in the party. They may also cue the music to start, fix the ladies' dresses, and remind bridesmaids how to hold their flowers. At Oasis Golf Club & Conference Center, a coordinator is included when you book your ceremony with us.

5. Practice All Movements

The movements you should rehearse include walking down the aisle, standing in certain places, moving during the ceremony, and recessing back down the aisle.

Most wedding parties find the biggest challenge is matching the walk to the timing of the music. Large parties may need to process closer while smaller parties may need to allow more lag time. So spend the time you need on this step.

At Oasis Golf Club & Conference Center, our experienced wedding experts can help you coordinate any size wedding party for the perfect day. Check out our beautiful new ceremony venues and rehearsal packages today. 

Wednesday, June 20, 2018

5 Reasons to Trust a Golf Club With Your Wedding Day

How do you choose a venue for your wedding day? With so much pressure on this day to express your love and satisfy all your dreams, settling on a single venue can seem like an impossible choice.

But, in actuality, a golf course can solve many of your problems and create unexpected fringe benefits. Here are five reasons that using a golf course venue is a brilliant solution.

1. Photo Opportunities

Those gorgeous green courses filled with lakes, trees, bushes, flowers, and hills offer a nearly endless choice of wedding photography backgrounds. You could walk around and change up your choices to give greater variety to your photos or find one perfect space and use it as a base location.

While most courses have already chosen great wedding venue locations, your options are often only limited by your imagination and the business of the course on a particular day. 

2. Location Options

Golf courses generally have several options for different wedding sizes and themes. Most courses offer the use of a clubhouse or ballroom that generally looks over the course and provides great views. These event rooms often need very little in the way of decoration because of the course's natural beauty.

You could also opt for an outdoor wedding by the bridges, green lawns, and water features common in golf clubs. Talk with your course's manager to determine how many different locations are offered and how you could mix them up on your big day. Many bridal couples choose an outdoor ceremony and the convenience of an indoor reception. 

3. Full-Service Weddings

A large and well-run golf course usually provides most of the wedding day needs, including catering, bakers, decorations, setup, and floral arrangements. Being able to handle so many functions with one single vendor can save money as well as time and stress on your part. 

Ask about bridal packages that offer discounts on things like receiving rooms, golf cart rentals, cocktail hour spaces, bar alcohol, and time for photo sessions before and after the ceremony. They will also likely have chairs, tables, and standard linens on-site that you can choose from to further simplify renting (and returning) various elements. 

4. Reliable Experience

An established golf club has seen it all and worked with dozens or even hundreds of wedding parties. They have a wealth of information on how to make an event run smoothly. Use their expertise to choose reception and ceremony seating layouts, create signage, serve meals, and plan cocktail hour activities. 

Even if your golf course venue doesn't come with a coordinator, you can generally still talk often with their manager or host to work out the best arrangement for your particular interests. Be sure to discuss your concerns in advance so that they can meet your needs and personalize your big day. Choose a golf course that's large enough to provide what you need but small enough that they make you feel special. 

5. Single Location

Finally, your guests will thank you for having your wedding events all in one location. This is doubly important if you have out-of-town guests or those who don't drive or travel comfortably. You can direct everyone to one venue and they can make themselves more comfortable. You'll avoid confusion and make sure that everyone, even elderly guests, can attend the festivities.

In addition, if you host a pre-wedding rehearsal, party, or shower at the golf club, everyone can get familiar with the space well before the big day. 

Ready to check out a golf course in your area for your wedding day ceremony or reception? For events in the Cincinnati area, start with a visit to Oasis Golf Club & Conference Center today. We can help you design a perfect day no matter your wedding's style and size.

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